Collaboration & sharing

Spaces is a shared environment where teams can collaborate in real time, give feedback, and organize creative work together. Whether you are brainstorming ideas, reviewing progress, or delivering final visuals, everything stays connected in one place.

In this article

• Why collaborate in Spaces
• Sharing a Space
• Access levels
• Accessing shared Spaces
• Working together in real time
• Commenting
• Designer editing lock
• Pages
• Workflow Apps
• Tips and best practices

Why collaborate in Spaces

Working in a shared Space keeps your team aligned and your feedback where it matters. Instead of sending files back and forth or losing context in separate tools, everything lives in one canvas.

• Stay aligned on structure, status, and output. Everyone sees the same canvas.
• Leave feedback where it is needed. Comments are attached to specific nodes and areas, not lost in email threads.
• Avoid duplication. No more conflicting file versions or manual merging.
• Work live or async. Collaborate in real time or leave comments and Sticky Notes for teammates in different time zones.
• Keep everything in one view. Prompts, inputs, results, and feedback all live together on the canvas.

Sharing a Space

You can share any Space with your team using a link or by inviting collaborators directly.

Only people with access can open the Space. You can change or remove permissions at any time.

Access levels

Accessing shared Spaces

Once someone shares a Space with you, you can find it in two ways.

• From a link — click the link someone sends you and the Space opens directly.
• From the dashboard — open Spaces and use the dropdown menu to select Shared. All Spaces shared with you appear there.

Shared Spaces are live — you are always working with the most up-to-date version.

Working together in real time

Spaces supports real-time collaboration. When people join a Space, their profile pictures appear in the top-right corner next to the Share button, and each person gets a unique cursor color so you can see who is active on the canvas.

In a shared Space, everyone can:

• Add, edit, and connect nodes together.
• See each other's changes live. No refreshing, no manual syncing.
• Run workflows with shared visibility, so the whole team sees results as they appear.

There are no conflicts or manual merging. Everyone works on the same canvas, and all changes sync instantly.

Commenting

Comments let you give feedback or ask questions directly where the work happens. They are attached to specific spots on the canvas, so discussions stay in context.

Leaving a comment

Each comment shows the profile picture of the person who wrote it. Click a comment to expand it and see the full message and author name. You can also react to comments to acknowledge feedback quickly without starting a new thread.

Managing comments

When there are unresolved comments, a red dot appears near the comment icon. Click it to open the comment panel on the right side, where you can:

• Search for specific comments using the search bar.
• Filter by All, Open, or Resolved.
• Reply to start a conversation thread.
• Resolve comments when the issue has been addressed.

This keeps feedback visible and easy to manage, whether your team works together live or across different time zones.

Designer editing lock

The Designer node works a bit differently from other nodes when collaborating. Only one person can edit a Designer node at a time. Others see the design in read-only viewer mode. When the editor closes the Designer, the lock is released and someone else can take over.

This prevents conflicting edits on complex multi-page designs while still keeping everything visible to the team.

Pages

Pages let you organize a large Space into multiple separate canvases within the same project. Think of them like tabs in a browser. Each page has its own set of nodes, but they all belong to the same Space.

How to use Pages

• Click the page selector at the bottom of the canvas to see all your pages.
• Add new pages, rename them, or delete them from the page selector.
• Navigate between pages by clicking on them.
• Move nodes between pages — select nodes, right-click, choose Move to Page, and pick the destination. Groups move with all their children.

When Pages are useful

• Project phases. Page 1 for concept art, Page 2 for final production, Page 3 for video content.
• Versions. Keep different versions of a workflow on separate pages for comparison.
• Team areas. Each team member works on their own page within the same Space.
• Clean separation. Keep work in progress separate from final output.

Workflow Apps

Workflow Apps let you package a workflow, or part of one, as a reusable, shareable mini-application. Think of them as custom nodes: you define the inputs and outputs, and anyone can use your app without seeing the internal complexity.

Creating a Workflow App

Using a Workflow App

Published Workflow Apps appear in Spotlight under the Apps category. Public apps are available to everyone, and your own apps are marked My app. Drag an app onto the canvas — it appears as a single node with the inputs and outputs you defined. Configure it and run it like any other node.

Version management

Apps track versions — when you update an app, users get access to the latest version. If someone is using an older version, a version mismatch indicator shows up so they know an update is available.

Ideas for Workflow Apps

• Reusable pipeline. Package Image to Upscale to Background Remove as a one-click tool.
• Team tools. Create custom apps for your team's most common workflows so everyone works the same way.
• Share with the community. Publish apps for other Freepik users to discover and use.

Tips and best practices

Use Sticky Notes for async collaboration. If your team works across time zones, leave Sticky Notes on the canvas with instructions, context, or next steps. They are visible to everyone without needing to open a comment thread.

Follow the colored cursors. Each collaborator gets a unique cursor color with their name, making it easy to see who is working where — especially useful on large canvases.

Use comments for feedback, Sticky Notes for context. Comments are great for specific feedback on a node or area. Sticky Notes work better for general instructions or reminders that should always be visible.

Resolve comments as you go. Filter by Open in the comment panel to see what still needs attention. Resolving comments keeps the canvas clean and helps the team focus on what is left.

Use Pages to organize large projects. Instead of cramming everything onto one canvas, split your project into pages: one per phase, version, or team member.

Name your Workflow App inputs clearly. Well-named inputs and outputs make apps intuitive for other users. If someone has to guess what goes where, the app needs better labels.

Start collaborating now. Open a new Space and invite your team to work together.